The Role and Responsibilities of the Contracts Manager

Getting from contract agreement to successful contract completion.

Proactively manage your contracts by applying a logical and systematic approach to enable you to anticipate risks and resolve problems before they become critical

18-19 Jun 2020

& 26-27 Nov 2020

GBP 999
EUR 1,399
USD 1,558

Book now

Course overview

A comprehensive understanding of the terms and conditions of a contract, where flexibility can be applied and where risk is probable, is vital to the effective management and administration of the agreement.

This interactive two-day programme examines the contract after it has been signed, when it cannot be revised and has to be implemented as written. It focuses on giving you the necessary knowledge, tools and processes to be able to read and review contracts. The course will give you the understanding and skills to communicate to others, internally and externally, the ‘as sold’ contract meaning to ensure that all promises are completed and that all parties remain within the protection of the legal agreement and go in with their eyes open about the possible risks, liabilities and consequences if promises are broken.

You will learn how to apply a logical, systematic and comprehensive approach to reading, managing and implementing a contract so that you are confident and fully appreciate what is required of you, your team and the other contracting party(ies) to satisfy the legal obligations laid out in the contract.

This seminar has been designed for non-lawyers.

Who should attend?

  • Contract managers
  • Project managers
  • Commercial managers
  • Finance managers
  • Business development managers
  • Procurement managers
  • Contract administrators and officers

Programme day one

Module 1: Before work commences

Understanding the structure of a legal contract from the contract managers’ perspective

  • What is required for a contract to be legally binding?
    • LILAC–Legality, Intent, Legal capacity, Agreement, Consideration
  • Offer and acceptance – what they mean in practice
  • Invitation to treat
  • Letter of Intent, Authority to Proceed, Heads of Agreement
  • Legal status of a verbal vs a written contract: acceptance in writing, verbally or by conduct and their implications

PRACTICAL EXERCISE: Co-op vs ICL

Module 2: Reviewing and communicating the signed contract – making a plan of action

  • Identifying and engaging key stakeholders*
  • Understanding the level of engagement needed for each stakeholder
  • Skills for effective teamworking
  • Communicating the contract requirements
  • Monitoring the contract execution and providing feedback to keep it on track

Understanding implied and express terms and how they affect contract execution

Establishing clarity of promises of contracting parties

  • Understanding if and how express terms amend or deviate from implied

PRACTICAL EXERCISE: Silence

Recognising the promises of the contracting parties and their implications

  • Implications of the ‘what’, ‘when’ and ‘how much’ clauses
  • Understanding the scope of work/specification
  • Implications of the ‘Reasonable’ rule in English contract law
  • Importance of using the ‘Definitions’ section in the contract

PRACTICAL EXERCISE: Reviewing a scope of supply – identifying and interpreting the promises of each party and reviewing ambiguity

Pro-active management of suppliers and subcontractors

  • The right to review, audit, monitor and drive progress of the contracting parties
  • Developing KPIs and monitoring against agreed performance goals
  • Service level agreements and motivating suppliers – incentives and rewards
  • Identifying risks and problem solving to keep the contract on track
  • Intellectual property rights and avoiding infringement
  • Non-disclosure agreements and managing confidential information

Programme day two

Risk identification and management to ensure contract completion

  • The 5 stages of risk management
  • Categories of potential risk and their implications

PRACTICAL EXERCISE: Storyboarding – creating a risk register, identifying all the potential risks and which of the contracting parties is responsible/liable for which risks

Understanding the consequences of breach of contract

  • Risk of termination of the contract if a party breaks their promise/breaches the contract
  • Compensation, not penalty – the considerations
  • Force majeure and the Frustrated Contracts Act

Understanding allocation of risk between the contracting parties

  • Passing commercial risk/liability with disclaimers, exclusion and indemnity clauses
  • Limiting commercial risk/liability with limit of liability clauses – liquidated damages
  • How to manage risk with Plan Bs – warranty clause
  • Unfair Contract Terms Act
  • Also consider liability in tort/civil law

PRACTICAL EXERCISE: Review of a sample contract using a ‘toolkit’ to identify and evaluate commercial risks

Module 3: Proactive management of commercial risks throughout the contract

The 5 stages of managing commercial risk

  • Identifying the potential risks
  • Evaluating and analysing the risks
  • Pro-active risk management – developing an action plan
  • Monitoring of the risks and their potential impact
  • Best practice – evaluating the lessons learnt ready for the future

PRACTICAL EXERCISE: Traffic light analysis: probability and impact, cost and schedule

Making contingency plans to ensure contract completion

  • Pro-active risk management strategies

PRACTICAL EXERCISE: Pro-active risk management: mitigation and contingency planning

Presenter

Catherine Hurst

Catherine Hurst Bsc(Hons), CIMDip, PgDL, is an independent training consultant in the contract and commercial fields. She was formerly a Commercial Manager at BAe Systems, following previous contract/commercial roles with GEC and Siemens. She has extensive practical experience of bid management, contract negotiation, contract and subcontract management as well as commercial risk management, both with UK and overseas customers and suppliers, in the private and public sectors. She is highly experienced trainer, having a style which brings a subject to life, creating interest and stimulating the enthusiasm of delegates. Catherine has successfully provided training to a wide variety of private, public and charity organisations including: ScotRail, Nuffield Health, Balfour Beatty, London Underground, Forensic Science Services, Office for National Statistics, Phoenix Futures, Sellafield, General Dynamics, Siemens, Metronet, Thales, Surrey PCT, Metropolitan Police, ABB, United Utilities, Bristol Myers-Squibb, Hitachi, Co-op, Jungheinrich and Silvertown. She is also a part time lecturer for the Chartered Institute of Procurement and Supply (CIPS). As well as being a member of CIPS, Catherine has a degree in Business Studies, a Chartered Institute of Marketing diploma and more recently achieved a distinction in her Common Professional Examination (CPE)/Post-grad diploma in law, winning the prize for the highest achieving student in the contract law module.

Book now

18-19 Jun 2020
18-19 Jun 2020 Rembrandt Hotel, London GBP 999.00
EUR 1,399.00
USD 1,558.00
+ VAT @ 20.00%
Enrol now
26-27 Nov 2020
26-27 Nov 2020 Rembrandt Hotel, London GBP 999.00
EUR 1,399.00
USD 1,558.00
+ VAT @ 20.00%
Enrol now

You may also be interested in

Previous customers include...

  • Agip Kazakhstan North Caspian Operating Company
  • Al Khaleej Sugar LLC
  • Azercell Telecom LLC
  • Babcock International Group PLC
  • BBC
  • British Nuclear Group
  • Bytes Software Services
  • CH2M Hill
  • Clesse UK Ltd
  • Covidien Deutschland GmBH
  • G3 Systems Ltd
  • Kellogg Brown & Root Ltd
  • Low Level Waste Repository
  • Mobile Travel Technologies
  • NORTHERN DEANERY
  • Nuvia Ltd
  • Penspen Ltd
  • PGNiG
  • PRC Career-Holdings LLP
  • PSN Kazstroy
  • Roche Innovation Center Copenhagen A/S
  • SENTREX Ltd
  • SRK Consulting (UK) Ltd
  • Telenet Pazarlama ve Tanitim Hiz Ltd Sti
  • The Insolvency Service
  • Total E & P UK
  • Turkcell Iletisim Hizmetleri AS
  • Ultra Electronics PMES
  • Viju Limited
  • Winning Moves Ltd

Presenter was very good. Venue was good and [the] course structure and timing was excellent.

Peter Carroll, Senior Contract Manager, Siemens PLC

Very useful and constructive. Excellent speaker.

Kevin Mercer, Senior Contract Manager, Siemens PLC

Very engaging, enjoyable and beneficial. I would recommend to colleagues.

Charlotte Boam, Commercial Assistant, Babcock International Group

Very good content delivered, detailed [and it] was understood.

Mike Yaxley, Trinity House

The speaker was very passionate about the subject.

Martin Bartek, Commercial Risk Compliance Director, Swiss Post Solutions

Excellent - and made good fun

Steve Keddie, Programme Manager , Trinity House

All good, very enthusiastic.

Martin Bartek, Commercial Risk Compliance Director, Swiss Post Solutions

Perfect for my job. Very interesting speaker for a difficult subject to deal with.

Christian Billard, Buyer, SBM Offshore

Relevant context, clear presentation, passionate speaker.

Valdis Vanags, LiDar Systems Engineer, 3D Laser Mapping

Very good - some useful and thought provoking examples and quotes from real cases of direct relevance.

Colin Thorburn, Estates Manager, States of Guernsey

Very good, personable, good venue.

Daniel Butterworth, Head of Structures Offshore Renewables, DNV-GL

Extremly enjoyable, I will recommend.

Gwendoline McKeen, Viju Limited

This course was two days well spent and will definitely aid me in my role. I would highly recommend this to everyone dealing with contracts and suppliers as part of their role.

Marike Nolte, Gaming Product Manager, Genting Casinos UK

Excellent course. High energy presentation by a single speaker for two days - well executed.

Des Fisher, Airport Relations and Development Manager, World Duty Free Group

Excellent course

Robert Dale, Technical Services Manager, Trinity House

Quite frankly it was completely excellent. The best course I have been on in years!

Tom Cockshull, Commercial Manager, Moog Components Group

Very good and worth the two days of the course.

Famous Najomoh, Head, Shipping HSSE, Nigeria LNG Ltd

The course was brilliant and really well run. Catherine is an excellent presenter.

Chris Turner, General Dynamics

It was interesting and our speaker made the course fun and enjoyable

Sarah Dorban-Hall, Senior Project Administrator, RAND Europe Community Interest company

It was interesting when I expected it to be very boring! Bravo!

Joanne Ross, Office & Membership Manager, AIC

Really enjoyable, good level of pace. I liked how real life examples were used in most cases - brought facts to life! Would definitely recommend.

Katie Huggins, CONTRACTS ASSISTANT, Pitney Bowes Ltd

I am satisfied with it

Natasa Sagernik, Contract Administrator, Nuklearna elektrarna Krsko d.o.o

I was satisfied.

Natasa Sagernik, Contract Administrator, Nuklearna elektrarna Krsko d.o.o

The speaker experience [is] what makes the difference.

Tim Davis, Mechanical Services Officer, Central & Cecil Housing Trust

Excellent insightful course superb presentation.

Tim Davis, Mechanical Services Officer, Central & Cecil Housing Trust

Very enjoyable and informative. Excellently delivered.

Richard Pack, Account Executive, Giles Insurance Brokers Ltd

Good course, better understanding and appreciation of what makes a contract work.

Anderson Foster, Mechanical Piping, Total E & P UK

All aspects were excellent - Catherine is a great trainer

Dawn Brand-Cotti, Commercial Manager, Herbert Retail Ltd

Catherine's very knowledgeable and enthusiastic.

Simon Brown, NATS (Services) Limited

Presentation/speaker [were] excellent. Delivery - Catherine knows what she is talking about.

Dawn Brand-Cotti, Commercial Manager, Herbert Retail Ltd

Perfect!!

Wafaa Nasr El-Din, Contract Manager, PGNiG

Brilliant

Rupinder Chahal, Senior Customer Liaison Officer, CENTRAL & CECIL HOUSING TRUST

I really enjoyed the course. I learned a lot and thought Catherine Hurst was an excellent presenter. A lot of content to get through in time allowed.

Annmarie Duncan, PA/Contracts Administrator, Bowleven plc

I liked Catherine, she is good and shows confidence coming from her "real life" commercial background. The content gives you a good start-up on the subject. It is advisable to also enroll on the on-line version.

Marius Palade, Commercial Director, Kapsch SRL